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Minutes of the Board of Trustees Meeting - November 26, 2018

The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Depot in Flora, Illinois beginning at 1:00 o’clock p.m. on Monday, Nov. 26, 2018.

Trustees present were: Frank Czyzewski, Frank Herman, Kevin Logan, Bill Croy, Bob Pierson, Richard Rudolphi, Neil Gould, Danny Schnepper and Greg Smith. Also, present were: Luke Johnson, Interim CEO, and Tyra Cycholl, Attorney for the Board. The meeting was opened by Richard Rudolphi, who presided and Bob Pierson, Secretary, acted as secretary thereof.

The invocation was given by Bob Pierson.

The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:

APPROVED, the Suggested Agenda.

APPROVED, removing the minutes and the disbursements from the Consent Agenda.

APPROVED, the Consent Agenda as amended including the following:

APPROVED, (a) to admit to membership those 14 applicants connected for service since the last such review by the board, and (b) cancel those 12 former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service;

APPROVED, the Work Orders;

REVIEWED, the Credit Card Statements;

REVIEWED, the Attorney Retainer;

APPROVED, the Insurance Certificates;

REVIEWED, the AIEC-Compliance Exchange;

REVIEWED, the CFC Integrity Fund;

REVIEWED the Account Summary Report.

DISCUSSED, then APPROVED, the minutes of Oct. 22, 2018 as amended and the Disbursements.

APPROVED, the SIPC Resolution naming Luke Johnson as Director.

APPROVED, the CECI Delegation of Authority for Luke Johnson.

APPROVED, the CFC Resolution for Luke Johnson

HEARD, a report by Luke Johnson as to requests for retirement of capital credits for deceased estates; APPROVED, the retirement of two estates.

APPROVED, the Policy updates on Policy 200-1, 200-2, 200-3, 200-4, 200-5, 200-6, 200-7, 200-8, 200-9, 200-11 and 200-12.

APPROVED, suspending Policy 200-10.

REVIEWED, NRECA Annual Meeting attendees.

WERE INFORMED, of the CFC interest check.

WERE INFORMED, of the CFC credit card rebate.

HEARD, a report by Frank Herman on the SIPC Board Meeting held on Oct. 25, 2018.

HEARD, a report by Kevin Logan on the AIEC meeting held Nov. 15, 2018.

APPROVED, supporting the AIEC FEJA position paper.

DISCUSSED, the new building progress.

REVIEWED, the Mid American Cooperative Education opportunities and determined Kevin Logan and Richard Rudolphi could attend.

APPROVED, entering Executive Session at 2:05 p.m. Luke Johnson left the meeting.

APPROVED, returning to regular session at 2:50 p.m. Luke Johnson returned to the meeting.

APPROVED, a bonus to Luke Johnson as Interim CEO for November and December.

DISCUSSED, the Fuel Bid and Landscape Bid for the Budget.

DISCUSSED, the 2019 Advertising for the Budget.

DISCUSSED, the 2019 Capital Credit Retirements for the Budget.

DISCUSSED, the 2019 Budget Forecast.

DISCUSSED, the 2019 Budget Sources and Capital Expenditures.

HEARD, a financial report by Luke Johnson as to the following:

  • October 2018 Form 7;
  • October 2018 Cash Flow;
  • SIPC Power Delivered in October 2018 dated Nov. 8, 2018;
    • October 2018 Power Factor.
    • LMR Credits.
  • October Line Loss;
  • Monthly Reconciliation.

HEARD, a General Safety Report for the month of October 2018.

REVIEWED, the Monday morning safety meeting sheet dated Nov. 5, 2018.

HEARD and APPROVED, the Manager’s report by Luke Johnson on the following topics:

  • October Operations Report;
  • Social Media Communications Report;
  • Upcoming meetings;

REVIEWED, the Social Media Communications Report.

WERE REMINDED, of upcoming meetings on Dec. 17 at 2:30 p.m. and Dec. 18 at 1 p.m. upstairs at the Depot and Jan. 28, 2019 at 1 p.m. and Feb. 25 at 1 p.m. at the Depot.

REVIEWED, thank you notes from John Forth, Full Armor Academy, Clay County Farm Bureau, Clay City High School and South River EMC.

There being no further business to come before the board, said meeting was declared adjourned at 3:45 p.m.