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Minutes of Board of Trustees Meeting October 22, 2018

The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Depot in Flora, Ill. beginning at 7:00 o’clock p.m. on Monday, Oct. 22, 2018.

Trustees present were: Frank Czyzewski, Frank Herman, Kevin Logan, Bill Croy, Bob Pierson, Richard Rudolphi, Neil Gould and Greg Smith. Also present were: Ed VanHoose, CEO; Luke Johnson, operations manager; Adam McKnight, member services manager and Tyra Cycholl, attorney for the board. Phillip Durre, newly hired tree trimmer, was also present. Danny Schnepper was absent. The meeting was opened by Richard Rudolphi, who presided and Bob Pierson, Secretary, acted as secretary thereof.

The invocation was given by Frank Czyzewski.

The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the board or without dissenting vote of abstention unless otherwise stated]:

Phillip Durre introduced himself as the new tree trimmer and thanked the board. Thereafter, Durre left the meeting.

APPROVED, the Suggested Agenda.

APPROVED, the Consent agenda including the following:

  1. APPROVED, the minutes from September 24, 2018;
  2. APPROVED, (a) to admit to membership those 20 applicants connected for service since the last such review by the board, and (b) cancel those 12 former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service;
  3. APPROVED, the Work Orders;
  4. APPROVED, the disbursements;
  5. REVIEWED, the Credit Card Statements;
  6. REVIEWED, the Attorney Retainer;
  7. DISCUSSED then APPROVED, the Insurance Certificates.
  8. REVIEWED, the AIEC-Compliance Exchange.

DISCUSSED, a billing issue and APPROVED repayment.

APPROVED, the new Membership Application.

DISCUSSED then APPROVED, the Depreciation Report.

HEARD, a report by Manager VanHoose as to requests for retirement of capital credits for deceased estates; APPROVED, three requests.

APPROVED, the Policy updates on Policy 100-1, 100-3, 100-4, 100-5, 100-6, 100-7, 100-8, 100-9, 100-10 and 100-11.

REVIEWED, the Interest paid to CFC for the New Building

HEARD, a report by Frank Herman on the SIPC Board Meeting held on Sept. 27, 2018.

HEARD, a report by Kevin Logan on the AIEC meeting held Oct. 18, 2018.

DISCUSSED, the new building progress.

REVIEWED, the NRECA Board Training on BLC 919.1.

REVIEWED, then APPROVED, Ed VanHoose’s resignation letter effective Nov. 18, 2018.

Luke Johnson and Adam McKnight then left the meeting.

APPROVED, entering into Executive Session at 8:15 p.m. At 8:40, Ed VanHoose left the meeting. At 9:00, Luke Johnson returned to the meeting.

APPROVED, returning to regular session at 9:30 p.m. Adam McKnight and Ed VanHoose returned to the meeting.

APPROVED, hiring Luke Johnson as interim CEO effective Nov. 19, 2018 for a minimum of two months.

DISCUSSED, the Security Lighting Proposal for the Budget.

DISCUSSED, the 2019 Capital Budget Items.

At 10:00 p.m. Tyra Cycholl left the meeting.

DISCUSSED, the 2019 Advertising for the Budget.

DISCUSSED, the 2019 Capital Credit Retirements for the Budget.

DISCUSSED, the 2019 Budget Forecast.

DISCUSSED, the 2019 Budget Sources and Capital Expenditures.

HEARD, a financial report by Manager VanHoose as to the following:

  1. September 2018 Form 7;
  2. September 2018 Cash Flow;
  3. SIPC Power Delivered in September 2018 dated Oct. 8, 2018;
  • September 2018 Power Factor.
  • September 2018 Power Cost Adder.
  • LMR Credits.
  1. September Line Loss;
  2. Monthly Reconciliation;
  3. Account Summary Report.

HEARD, a General Safety Report for the month of Sept. 2018.

REVIEWED, the Monday morning safety meeting sheet dated Sept. 8, 2018.

HEARD and APPROVED, the September Operations Report by Luke Johnson

REVIEWED and DISCUSSED, the Communications Report by Adam McKnight.

WERE INFORMED, about Truck #6 Repair.

WERE INFORMED, of the Darren Bailey Fundraiser.

WERE REMINDED, of upcoming meetings on Nov. 26 at 1 p.m., Dec. 17 at 2:30 p.m. upstairs at the Depot and Jan. 28, 2019 at 1 p.m. at the Depot. The Strategic Planning meetings have been cancelled.

REVIEWED, a thank you note from Charlie Cox.

There being no further business to come before the board, said meeting was declared adjourned at 10:45 p.m.