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Minutes of Board of Trustees Meeting Regular meeting August 27, 2018

  1. The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Depot in Flora, Ill. beginning at 7:00 o’clock p.m. on Monday, August 27, 2018.
  2. Trustees present were: Frank Czyzewski, Frank Herman, Kevin Logan, Bill Croy, Bob Pierson, Richard Rudolphi, Danny Schnepper, Neil Gould and Greg Smith. Also present were: Ed VanHoose, CEO, and Tyra Cycholl, Attorney for the Board. Also present was Sydney Rudolphi. The meeting was opened by Richard Rudolphi, who presided, and Bob Pierson, Secretary, acted as secretary thereof.
  3. The invocation was given by Ed VanHoose.
  4. The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:
  5. Sydney Rudolphi introduced herself and thanked the Board for sponsoring her in the Clay County Queen pageant. Thereafter, Sydney Rudolphi left the meeting.
  6. APPROVED, suspending the regular meeting to hold the Organizational Meeting.
  7. APPROVED, entering back into the regular meeting.
  8. APPROVED, the Suggested Agenda as amended by adding recognition of Safety Achievement Award for 2018 and one item to the Executive Session.
  9. RECOGNIZED, the staff’s Safety Achievement Award for 2018.
  10. APPROVED, the Consent agenda including the following:
  11. APPROVED, the minutes from July 23, 2018;
  12. APPROVED, (a) to admit to membership those 10 applicants connected for service since the last such review by the board, and (b) cancel those 15 former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service;
  13. APPROVED, the Work Orders;
  14. DISCUSSED then APPROVED, the disbursements;
  15. REVIEWED, the July Credit Card Statements;
  16. REVIEWED, the July Attorney Retainer;
  17. REVIEWED, the ICWCG and RSI Minutes;
  18. REVIEWED, the Federated July Member Update;
  19. REVIEWED, the Illinois ACRE Spotlight;
  20. DISCUSSED then APPROVED, the Insurance Certificates of Harrison and Oil Field Electric and MVMA, Inc.
  21. APPROVED, Ed VanHoose as the Federated Delegate.
  22. APPROVED, Kevin Logan as the CFC Delegate and Ed VanHoose as the alternate.
  23. HEARD, a report by Manager VanHoose as to requests for retirement of capital credits for deceased estates; APPROVED, two deceased estates.
  24. APPROVED, the Purchase Power Agreement of Kenny Bergfeld.
  25. REVIEWED and DISCUSSED, the Letter of Concern to the Electric Cooperative Governance Task Force Report from the Texas Cooperatives and NRECA’s response.
  26. APPROVED, the Policy updates on Policy 900-1, 900-2, 900-3, 900-4, 900-5, 900-6, with the caveat that all customers with pending agreements will be grandfathered in under the previous policies as of the date of their agreement.
  27. WERE UPDATED, by Tyra Cycholl about the final payment from Bud Welch regarding the transformer.
  28. REVIEWED, the NRECA Regional Meeting to be held on September 18-19 in Minneapolis, Minn.
  29. REVIEWED, CFC 2018 Capital Credits Disbursement.
  30. HEARD, a report by Frank Herman on the SIPC Board Meeting held on July 30, 2018.
  31. WERE INFORMED, about the Tour of Prairie State to be held October 9, 2018.
  32. HEARD, a report by Kevin Logan on the AIEC Annual meeting held August 16, 2018.
  33. DISCUSSED, the new building concrete issues.
  34. REVIEWED, the NRECA Board Training on BLC 977.1.
  35. APPROVED, entering Executive Session at 8:25 p.m.
  36. APPROVED, returning to regular session at 8:40 p.m.
  37. HEARD, a financial report by Manager VanHoose as to the following:
  38. a. July 2018 Form 7;
  39. b. July 2018 Cash Flow;
  40. c. SIPC Power Delivered in July 2018 dated August 8, 2018;
  41. i. July 2018 Power Factor.
  42. ii. July 2018 Power Cost Adder.
  43. d. July Line Loss;
  44. e. Monthly Reconciliation;
  45. f. Account Summary Report.
  46. HEARD, a General Safety Report for the month of July 2018.
  47. REVIEWED, the Monday morning safety meeting sheet dated August 13, 2018.
  48. REVIEWED, the Federated Litigation report.
  49. HEARD and APPROVED, the Manager’s report by Manager VanHoose on the following topics.
  50. a) August Operations Report;
  51. b) 2019 Annual Renewal Rates;
  52. c) AIEC August Manager’s Meeting;
  53. d) South Carolina controversy;
  54. e) USDA Rural Broadband;
  55. f) Upcoming meetings;
  56. WERE INFORMED, of 2019 Renewal Rates for insurance.
  57. REVIEWED and DISCUSSED, the AIEC August Manager’s Meeting.
  58. WERE INFORMED, about the South Carolina board members controversy.
  59. REVIEWED, the UDSA Rural Broadband.
  60. ADJOURNED