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Minutes of Board of Trustees Meeting Regular meeting June 25, 2018

  1. The regular monthly meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Depot in Flora, Illinois beginning at 7:00 o’clock p.m. on Tuesday, May 29, 2018.
  2. Trustees present were: Frank Czyzewski, Bill Croy, Neil Gould, Frank Herman, Kevin Logan, Bob Pierson, Richard Rudolphi, Danny Schnepper, and Greg Smith. Also present were: Ed VanHoose Executive V.P. General Manager, Tyra Cycholl, CECI Attorney, Doug Hockman, CECI Member Services Director, and Youth Tour participants Vivian Duquaine, Collin Moseley and Nick Miller.
  3. The meeting was opened by Richard Rudolphi, who presided and Greg Smith, Secretary, acted as secretary thereof.
  4. The invocation was given by Kevin Logan.
  5. The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:
  6. APPROVED the Suggested Agenda as amended, with suspending item # 5 until all Youth Tour Participants were present.
  7. APPROVED the consent agenda as amended including the following:
  8. APPROVED the May 29, 2018 Minutes.
  9. REVIEWED, that the Board of Trustees hereby: (a) approve and admit to membership those 18 applicants connected for service since the last such review by the board, and (b) cancel those 5 former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service.
  10. APPROVED the May Disbursements.
  11. REVIEWED the May credit card statements.
  12. REVIEWED the May Attorney Retainer.
  13. REVIEWED the Federated May Member update.
  14. REVIEWED the Livewire Summary.
  15. REVIEWED the CFC May Board Report.
  16. HEARD a report by Gen. Mgr. VanHoose regarding the retirement of Capital Credits to the estates of 2 deceased Members.
  17. APPROVED the retirement of those Capital Credits pursuant to Cooperative Policy.
  18. APPROVED June write-offs in the amount of $2,192.95.
  19. APPROVED Kevin Logan as Voting Delegate and Richard Rudolphi as Alternate for the NRECA Regional Meeting.
  20. DISCUSSED the retirement of a Bucket Truck and APPROVED advertising it for sealed bids.
  21. REVIEWED letter from the Attorney General regarding the Transformer issue with Bud Welch.
  22. RETURNED TO ITEM # 5. Heard from Doug Hockman, Vivian Duquaine, Flora HS, Collin Moseley, Flora HS, and Nick Miller, Clay City HS regarding the Youth To Washington, DC Tour, and the Youth Day to Springfield, IL. Thereafter the guests left the meeting.
  23. REVIEWED the CFC Forum Meeting.
  24. INFORMED the CFC Quarterly Loan Payment was submitted.
  25. HEARD a preliminary report on the upcoming SIPC meeting by Trustee Herman.
  26. REVIEWED the SIPC substation fly over report.
  27. HEARD a report by Kevin Logan on the recent AIEC meeting held in June.
  28. INFORMED of AIEC Employee departures.
  29. DISCUSSED the AIEC Annual Meeting registration, events to be held, NRECA Training Courses offered, and the ACRE Breakfast.
  30. INFORMED of the Groundbreaking ceremony for the new CECI office building.
  31. INFORMED that a standby generator was purchased for the temporary office building.
  32. REVIEWED the soil remediation options. WERE INFORMED that option 3 was the best solution.
  33. HEARD a financial report by Manager VanHoose as to the following:
  34. a. May 2018 Form 7
  35. b. May 2018 Cash Flow
  36. c. SIPC Power Delivered in May 2018 dated June 8, 2018
  37. May 2018 Power Factor
  38. May 2018 Power Cost Adder
  39. May 2018 Line Loss
  40. Monthly Reconciliation
  41. Account Summary Report
  42. HEARD a General Safety Report for June 2018.
  43. REVIEWED Monday morning safety meeting sheet dated June 18, 2018.
  44. HEARD and APPROVED a report by Manager VanHoose as to the following:
  45. a. June Operations Report
  46. b. NRECA Benefits update
  47. c. Clay County Farm Bureau Board Meeting invitation
  48. d. FEJA ComEd Appeal
  49. e. Lightning Damage
  50. f. Clay County Water
  51. g. Upcoming meetings
  52. DISCUSSED and APPROVED Ed VanHoose leaving the NRECA Member Advisory Group to join the Strategic Technology Advisory Council.
  53. ADJOURNED