Minutes of the Board of Trustees Meeting - December 27, 2022

The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Clay Electric Co-operative Headquarters, Flora, Ill., beginning at 5 p.m. on Monday, Dec. 27, 2022.

Trustees present were Bob Pierson, Neil Gould, Bill Croy, Kevin Logan, Richard Rudolphi, Frank Herman, Frank Czyzewski and Josh Schnepper. Also present were Matt Conklin, CEO and Tyra Cycholl, Attorney for the Board. The meeting was opened by Bob Pierson, who presided, and Neil Gould acted as secretary thereof. Evan Smith was absent.

The invocation was given by Matt Conklin and was followed by the Pledge of Allegiance.

The following proceedings were had [all action being first duly moved and seconded and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:

APPROVED, the Suggested Agenda.

APPROVED, the Consent Agenda including the following:

  • APPROVED, the prior meeting minutes;
  • APPROVED, (a) to admit to membership those applicants connected for service since the last such review by the board, and (b) cancel those former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service;

REVIEWED, the Consent Agenda including the following:

  • REVIEWED, the Work Orders;
  • REVIEWED, the Disbursements;
  • REVIEWED, the Credit Card Statements;
  • REVIEWED, the Attorney Retainer;
  • REVIEWED, the Account Summary Report;
  • REVIEWED, the Federated Report from the Board;
  • REVIEWED, NCSC Report from the Board.

APPROVED, the write-offs.

APPROVED, the Deceased Estates.

DISCUSSED, the one-acre plot of land north of Flora. TABLED, a decision pending Matt Conklin’s discussion with the farmer for a farming contract.

APPROVED, the 2023 Voting Delegates as presented, that being the same slate as 2022.

APPROVED, SIPC Waiver with Matt Conklin having the authority to sign such waiver.

REVIEWED, CFC report from the Board.

WERE INFORMED, CRC has a New President/CEO.

HEARD, a report by Bob Pierson regarding SIPC Board Meeting.

HEARD, a report by Kevin Logan regarding AIEC Board Meeting.

WERE UPDATED, on the NRECA Annual Meeting.

At 6:15 APPROVED, entering into executive session.

At 6:35 APPROVED, exiting executive session and returning to the regular meeting.

DISCUSSED the proposed 2023 budget including:

  • SIPC Power Costs;
  • Capital Credits;
  • Advertising and Donations;
  • Capital Items;
  • 2023 Budget.

APPROVED, the 2023 Budget as presented.

HEARD and APPROVED, a financial report by Matt Conklin as to the following:

  • Monthly Reconciliation;
  • SIPC Power Delivered in November 2022;
  • November 2022 Cash Flow;
  • Line Loss;
  • November 2022 Form 7;
  • November 2022 Balance Sheet;

REVIEWED, the Safety Report for the month of December.

REVIEWED, the Monday morning Safety meeting.

HEARD and APPROVED, the Manager’s report by Matt Conklin on the following topics:

  • Truck 12 Replacement;
  • Radio Tower Maintenance;
  • Retirement of office staff member;
  • Operations Report;
  • Communications Report;
  • Upcoming meetings.

WERE INFORMED, a new vehicle was purchased upon recommendation of the Transportation Committee.

DISCUSSED, Radio Tower Maintenance.

APPROVED, the quote from Allstate to repair all the critical issues with the Radio.

DISCUSSED, a retirement of office staff member in 2024.

REVIEWED, the Operations Report.

REVIEWED, the Communications Report.

WERE REMINDED, of upcoming meetings on Jan. 23, 2023, Feb. 27, 2023 and March 27, 2023 at 5 p.m., and April 24, 2023 at 5 p.m. and the strategic planning meetings on Jan. 31 and Feb. 1, 2023.

There being no further business to come before the Board, said meeting was declared adjourned at 7:40 p.m.