The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Clay Electric Co-operative Headquarters, Flora, Ill., beginning at 7 p.m. on Monday, July 28, 2025.

Trustees present were Bob Pierson, Neil Gould, Bill Croy, Kevin Logan, Frank Herman, Frank Czyzewski, Richard Rudolphi, Evan Smith and Josh Schnepper. Also present were Matt Conklin, CEO, and Attorney for the Board Tyra Cycholl. The meeting was opened by Bob Pierson, who presided, and Neil Gould acted as secretary thereof.  

The invocation was given by Bill Croy, and was followed by the Pledge of Allegiance. 

The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:

APPROVED, the Suggested Agenda.

HEARD, the Manager’s Report on Safety including:

• The Monthly Safety Report;
• Monday Morning Safety meeting held July 28, 2025.

APPROVED, the Consent Agenda including the following:

• APPROVED, the prior meeting minutes;
• APPROVED, (a) to admit to membership those applicants connected for service since the last such review by the board, and (b) cancel those former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service.

REVIEWED, the Consent Agenda including the following:

• REVIEWED, the Work Orders;
• REVIEWED, the Disbursements;
• REVIEWED, the Credit Card Statements;
• REVIEWED, the Attorney Retainer;
• REVIEWED, the Account Summary Report;
• REVIEWED, the Federated Report from the Board;
• REVIEWED, the CRC Report from the Board.

APPROVED, the July write-offs of four accounts totaling $969.50.

At 7:05 p.m. approved going into executive session.

At 7:10 p.m. approved exiting executive session and returning to the regular meeting.

APPROVED, a raise for the attorney and will review compensation moving forward at the same time as the Director per diem.

REVIEWED and APPROVED, policy revision to Policies 300-1, 300-2 and 300-9, and policy reviews to Policies 300-3, 300-4, 300-5, 300-6, 300-7 and 300-8.

REVIEWED, Award for No Loss Time from Federated.

UPDATED, on NRECA issues. 

WERE INFORMED, there is no increase to dues.

HEARD, a report by Bob Pierson regarding SIPC.

HEARD, a report by Kevin Logan regarding the AIEC, but there was no board meeting for the month.

DISCUSSED, upcoming Board Training and Events including:

• AIEC Annual Meeting;
• NRECA Region 5 Meeting.

HEARD and APPROVED, a financial report by Matt Conklin as to the following:

• Monthly Reconciliation;
• SIPC Power Delivered in June 2025;
• June 2025 Cash Flow;
• Line Loss;
• June 2025 Form 7;
• June 2025 Balance Sheet.

REVIEWED, the Cybersecurity Report.

HEARD and APPROVED, the Manager’s Report by Matt Conklin on the following topics:

• Employee Continuing Education;
• New Employee;
• Rate Discussion;
• Flora Clay County ESDA Request;
• Operation Report;
• Communications Report;
• Upcoming meetings.

DISCUSSED and APPROVED, Continuing Education classes for employees per our policy.

WERE INFORMED, the hiring of Andrew Milligan in the warehouse as a new employee.

DISCUSSED, CFC cost-of-service study and the need to increase revenue.

APPROVED, increasing rates on Rate 5, 11, 12 and 31, increasing the facility charge $3.00 per customer and passing onto the customer ½ of the PCA costs, per the recommendation of the cost-of-service study.

REVIEWED, the request from Clay County ESDA for a credit to the bill. More information needs to be provided.

REVIEWED, the Operations Report.

APPROVED, the bid to dehydrate the transformer.  

REVIEWED, the Communications Report.  

WERE REMINDED, of upcoming meetings on July 28, 2025 at 7 p.m., Aug. 25, 2025 at 7 p.m., and Sept. 22, 2025 at 7 p.m. and the annual meeting Aug. 21, 2025 at 5 p.m. Will review schedules for November meeting on Nov. 21 or Nov. 24 at 3:30 p.m.

REVIEWED, thank you notes:

• From SIPC together with a Resolution commending speakers at the Hearing including Kevin Logan; 
• From Haven Cash.

There being no further business to come before the Board, said meeting was declared adjourned at 9:22 p.m.