The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Clay Electric Cooperative Headquarters, Flora, Illinois beginning at 6:57 o’clock p.m. on Monday, June 26, 2023.
Trustees present were Bob Pierson, Neil Gould, Bill Croy, Kevin Logan, Richard Rudolphi, Frank Herman, Frank Czyzewski, Evan Smith and Josh Schnepper. Also present were Matt Conklin, CEO, and Attorney for the Board Tyra Cycholl. The meeting was opened by Bob Pierson, who presided, and Neil Gould acted as secretary thereof.
The invocation was given by Richard Rudolphi and was followed by the Pledge of Allegiance.
The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:
APPROVED, the Suggested Agenda.
APPROVED, the Consent Agenda including the following:
- APPROVED, the prior meeting minutes;
- APPROVED, (a) to admit to membership those applicants connected for service since the last such review by the board, and (b) cancel those former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service;
REVIEWED, the Consent Agenda including the following:
- REVIEWED, the Work Orders;
- REVIEWED, the Disbursements;
- REVIEWED, the Credit Card Statements;
- REVIEWED, the Attorney Retainer;
- REVIEWED, the Account Summary Report;
- REVIEWED, the CFC Report from the Board.
APPROVED, the write-offs as presented
APPROVED, the Agreement for Purchase of Power with Greg Volk.
APPROVED, the CFC Line of Credit resolution and CFC Line of Credit Agreement.
WERE INFORMED of the NRECA Clean Audit report.
WERE INFORMED of the open NRECA Illinois Director Position.
REVIEWED, the NRECA Certification of Voting Delegates.
HEARD, a report by Bob Pierson regarding SIPC Board Meeting.
HEARD, an update by Kevin Logan regarding AIEC.
DISCUSSED, upcoming AIEC Annual Meeting and Board Training and Region 5 meeting.
At 7:49 entered into Executive Session to discuss Personnel.
At 7:54 exited Executive Session.
HEARD and APPROVED, a financial report by Matt Conklin as to the following:
- Monthly Reconciliation;
- SIPC Power Delivered in May 2023;
- May 2023 Cash Flow;
- Line Loss;
- May 2023 Form 7;
- May 2023 Balance Sheet;
HEARD, the Managers Report on Safety.
REVIEWED, the Quarterly Safety Committee meeting held June 13, 2023.
REVIEWED, the Safety Report for the month of June.
REVIEWED, the Monday morning Safety meeting.
HEARD, the Managers Report on Cybersecurity.
REVIEWED, the Strategic Planning Cyber Security goals.
WERE UPDATED, on the Meridian Carbon Black installation.
REVIEWED, the Cybersecurity Draft Policy.
REVIEWED, a draft of the Cyber Incident Response Plan.
HEARD and APPROVED, the Manager’s report by Matt Conklin on the following topics:
- Flora Schools Baseball Diamonds;
- New MSR;
- New Dur-A-lift truck;
- Operations Report;
- Communications Report;
- Upcoming meetings.
WERE INFORMED, our crews helped install lights at the Flora Baseball Fields.
WERE INFORMED, the Member Services Representative Tyla Knapp started June 5.
WERE INFORMED, the new Dur-A-Lift truck has arrived.
REVIEWED, the Operations Report.
REVIEWED, the Communications Report.
WERE REMINDED, of upcoming meetings on July 24, 2023; Aug. 28, 2023; Sept. 25, 2023; and Oct. 23, 2023, at 7 p.m. and the Annual Meeting on Aug. 24.
REVIEWED, a thank-you note from the Logan Family.
There being no further business to come before the Board, said meeting was declared adjourned at 8:45 p.m.