The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Clay Electric Co-operative Headquarters, Flora, Illinois beginning at 4:56 o’clock p.m. on Monday, March 27, 2023.

Trustees present were Bob Pierson, Neil Gould, Bill Croy, Kevin Logan, Richard Rudolphi, Frank Herman, Frank Czyzewski, Evan Smith and Josh Schnepper. Also present were Matt Conklin, CEO, and Attorney for the Board Tyra Cycholl. The meeting was opened by Bob Pierson, who presided, and Neil Gould acted as secretary thereof.

The invocation was given by Kevin Logan and was followed by the Pledge of Allegiance.

The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:

APPROVED, the Suggested Agenda.

APPROVED, the Consent Agenda including the following:

APPROVED, the prior meeting minutes;

APPROVED, (a) to admit to membership those applicants connected for service since the last such review by the board, and (b) cancel those former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service;

REVIEWED, the Consent Agenda including the following:

REVIEWED, the Work Orders;

REVIEWED, the Disbursements;

REVIEWED, the Credit Card Statements;

REVIEWED, the Attorney Retainer;

REVIEWED, the Account Summary Report.

APPROVED, the Contractor Bid from Intren.

APPROVED, Policy 1000-1, 1000-3, 1000-4, 1000-15, 1000-16, 1000-41 and 1000-44 as presented with the avoided cost/energy charge change.

REVIEWED, the solar accounts.

REVIEWED, CFC News.

WERE UPDATED, on NRECA News.

HEARD, a report by Bob Pierson regarding SIPC Board Meeting.

WERE INFORMED, the SIPC Annual Meeting is March 30, 2023 at 1 p.m.

HEARD, a report by Kevin Logan regarding AIEC Board Meeting.

WERE UPDATED, on the AIEC Annual Meeting, including the Delegates and voting Delegate Memo.

DISCUSSED, upcoming education courses with NRECA, Legislative Conference, Springfield Lobby Day, Aces Conference and CFC Forum.

HEARD and APPROVED, a financial report by Matt Conklin as to the following:

• Monthly Reconciliation;
• SIPC Power Delivered in February 2023;
• February 2023 Cash Flow;
• Line Loss;
• February 2023 Form 7;
• February 2023 Balance Sheet;

REVIEWED, the Safety Report for the month of January.

REVIEWED, the Monday morning Safety meeting.

REVIEWED, the Quarterly Safety Committee Meeting held March 16, 2023.

HEARD and APPROVED, the Manager’s report by Matt Conklin on the following topics.

• Retirement of office staff;
• Federated Capital Credit Check;
• New Demand Line Item on Bill;
• Facilities Charge;
• Defective Pole;
• Cyber Security Pen Test;
• Digger Truck Replacement;
• Operations Report;
• Communications Report;
• Upcoming meetings.

DISCUSSED, the retirement of a member of the office staff in 2024.

WERE INFORMED of the Federated Capital Credit Check.

DISCUSSED, the new line item for the Demand on the Bill.

DISCUSSED, the Facilities Charge.

APPROVED, raising the Facilities Charge by $6 for all rates.

REVIEWED, a picture of a defective pole.

DISCUSSED, Cyber Security Pen test results.

DISCUSSED, replacing the Digger Truck.

APPROVED, Matt Conklin to initiate discussions with Terex to order a new Digger Truck for delivery in approximately three years.

REVIEWED, the Operations Report.

REVIEWED, the Communications Report.

WERE REMINDED, of upcoming meetings on April 24, 2023; May 22, 2023; June 26, 2023; and July 24, 2023 at 7 p.m.

There being no further business to come before the Board, said meeting was declared adjourned at 7:03 p.m.