The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Clay Electric Co-operative Headquarters, Flora, Ill., beginning at 5 p.m. on Monday, Nov. 28, 2022.
Trustees present were: Bob Pierson, Neil Gould, Bill Croy, Kevin Logan, Richard Rudolphi, Frank Herman, Frank Czyzewski, Josh Schnepper and Evan Smith. Also present were: Matt Conklin, CEO and Tyra Cycholl, Attorney for the Board. The meeting was opened by Bob Pierson, who presided and Neil Gould, who acted as secretary thereof.
The invocation was given by Josh Schnepper and was followed by the Pledge of Allegiance.
The following proceedings were had [all action being first duly moved and seconded and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:
APPROVED, the Suggested Agenda.
APPROVED, the Consent Agenda including the following:
- APPROVED, the prior meeting minutes;
- APPROVED, (a) to admit to membership those applicants connected for service since the last such review by the board, and (b) cancel those former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service;
REVIEWED, the Consent Agenda including the following:
- REVIEWED, the Work Orders;
- REVIEWED, the Disbursements;
- REVIEWED, the Credit Card Statements;
- REVIEWED, the Attorney Retainer;
- REVIEWED, the Account Summary Report;
- REVIEWED, the Federated Report from the Board;
- REVIEWED, NCSC Report from the Board.
APPROVED, Truck 12 replacement with final decision-making power delegated to the purchasing committee.
DISCUSSED, the one-acre plot of land north of Flora. Matt Conklin to negotiate with the farmer for a farming contract.
APPROVED, Supplement No 2 to the Wholesale Power Contract with SIPC.
REVIEWED, CFC commercial paper investment.
REVIEWED, CFC quarterly Loan Payment.
REVIEWED, NRECA midterm election analysis.
HEARD, a report by Frank Herman regarding SIPC Board Meeting.
REVIEWED, RUS Supplemental Contract with SIPC.
HEARD, a report by Kevin Logan regarding AIEC.
WERE UPDATED, on the Board Training and NRECA Annual Meeting.
At 6:02 APPROVED, entered into executive session.
At 6:32 APPROVED, exiting executive session and returning to the regular meeting.
APPROVED, the CEO Salary as outlined in the resolution.
DISCUSSED, the proposed 2023 budget including:
- SIPC Power Costs;
- Capital Credits;
- Advertising and Donations;
- Capital Items;
- 2023 Budget.
HEARD and APPROVED, a financial report by Matt Conklin as to the following:
- Monthly Reconciliation;
- SIPC Power Delivered in October 2022;
- October 2022 Cash Flow;
- Line Loss;
- October 2022 Form 7;
- October 2022 Balance Sheet;
REVIEWED, the Safety Report for the month of November.
REVIEWED, the Monday morning Safety meeting.
HEARD and APPROVED, the Manager’s report by Matt Conklin on the following topics:
- Retirement of Karen Forth;
- Purchase of XFMR Equipment;
- Strategic Planning;
- Rate Comparison Sheet;
- Operations Report;
- Communications Report;
- Upcoming meetings.
WERE INFORMED, of the Retirement of Karen Forth in January of 2024.
WERE INFORMED, of the purchase of XFMR Equipment.
DISCUSSED, strategic planning being held Jan. 31 and Feb. 1, 2023.
REVIEWED, the Rate Comparison sheet.
REVIEWED, the Operations Report.
REVIEWED, the Communications Report.
WERE REMINDED, of upcoming meetings on Dec. 27, 2022; Jan. 23, 2023; Feb. 27, 2023; and March 27, 2023 at 5 p.m., Christmas party on Dec. 13 at 6 p.m., and strategic planning on Jan. 31 and Feb. 1, 2023.
There being no further business to come before the Board, said meeting was declared adjourned at 7:30 p.m.