The regular meeting of the Board of Trustees of Clay Electric Co-operative Inc. (CECI) was held at the Clay Electric Co-operative Headquarters, Flora, Ill., beginning at 6:56 p.m. on Monday, Oct. 27, 2025.

Trustees present were Bob Pierson, Neil Gould, Bill Croy, Kevin Logan, Frank Herman, Frank Czyzewski, Richard Rudolphi, Evan Smith and Josh Schnepper. Also present were CEO Matt Conklin and Attorney for the Board Tyra Cycholl. The meeting was opened by Bob Pierson, who presided, and Neil Gould acted as secretary thereof.

The invocation was given by Frank Herman and was followed by the Pledge of Allegiance.

The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:

APPROVED, the Suggested Agenda with the change in #26 that AIEC did have a meeting this month.

HEARD, the Manager’s Report on Safety including:

• The Monthly Safety Report;
• Monday Morning Safety meeting held Oct. 21, 2025.

APPROVED, the Consent Agenda including the following:

• APPROVED, the prior meeting minutes;
• APPROVED, resolution on compensation;
• APPROVED, (a) to admit to membership those applicants connected for service since the last such review by the Board, and (b) cancel those former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service.

REVIEWED, the Consent Agenda including the following:

• REVIEWED, the Work Orders;
• REVIEWED, the Disbursements;
• REVIEWED, the Credit Card Statements;
• REVIEWED, the Attorney Retainer;
• REVIEWED, the Account Summary Report;
• REVIEWED, CRC Report/From the Board.

At 7:03 p.m. approved entering into Executive Session. At 7:25 p.m. approved exiting Executive Session.

REVIEWED and APPROVED, policy reviews to 800-1, 800-3, 800-6, 800-7, 800-9 and 800-11, and policy revisions to 800-2, 800-4, 800-8 and 800-10.

DISCUSSED, CFC Line of Credit.

APPROVED, giving Matt Conklin the authority to zero out the line of credit by February 2026 and roll into a 30-year loan depending on interest rates.

UPDATED, on NRECA issues.

HEARD, a report by Bob Pierson regarding SIPC.

HEARD, a report by Kevin Logan regarding AIEC meeting.

HEARD and APPROVED, a financial report by Matt Conklin as to the following:

• Monthly Reconciliation;
• SIPC Power Delivered in September 2025;
• September 2025 Cash Flow;
• Line Loss;
• September 2025 Form 7;
• September 2025 Balance Sheet.

REVIEWED, the Cybersecurity Report.

REVIEWED and DISCUSSED, the 2026 Budget including:

• SIPC Power Cost;
• Capital Credits;
• Advertising and Donations;
• Capital Items;
• 2026 Budget.

HEARD and APPROVED, the Manager’s Report by Matt Conklin on the following topics:

• Staff Continuing Education Reimbursement;
• New Lineman;
• New Forestry Position;
• Non-Union Insurance Discussion;
• Operations Report;
• Communications Report;
• Upcoming meetings.

DISCUSSED, reimbursement for education expenses through continuing education policy.

DISCUSSED, hiring of New Lineman.

DISCUSSED, the new Forestry position.

DISCUSSED, Non-Union insurance.

REVIEWED, the Operations Report.

REVIEWED, the Communications Report.

WERE REMINDED, of upcoming meetings on Nov. 24, 2025, at 3:30 p.m., Dec. 17, 2025, at 3:30 p.m. with the Christmas party to follow, Jan. 26, 2026, at 3:30 p.m. and February 23, 2026, at 3:30 p.m.

REVIEWED, thank-you cards from the Clay County Farm Bureau, Clay City School, Clay County CEO and scholarship winners.

There being no further business to come before the Board, said meeting was declared adjourned at 8:51 p.m.