The regular meeting of the Board of Trustees of Clay Electric Co-operative Inc. (CECI) was held at the Clay Electric Co-operative Headquarters, Flora, Ill., beginning at 6:55 p.m. on Monday, Oct. 23, 2023.
Trustees present were Bob Pierson, Neil Gould, Bill Croy, Kevin Logan, Richard Rudolphi, Frank Herman, Frank Czyzewski, Evan Smith and Josh Schnepper. Also present were Matt Conklin, CEO, and Attorney for the Board Tyra Cycholl was present via conference call. The meeting was opened by Bob Pierson, who presided, and Neil Gould acted as secretary thereof.
The invocation was given by Josh Schnepper and was followed by the Pledge of Allegiance.
The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:
APPROVED, the Suggested Agenda.
APPROVED, the Consent Agenda including the following:
APPROVED, the prior meeting minutes;
APPROVED, (a) to admit to membership those applicants connected for service since the last such review by the board, and (b) cancel those former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service;
REVIEWED, the Consent Agenda, including the following:
REVIEWED, the Work Orders;
REVIEWED, the Disbursements;
REVIEWED, the Credit Card Statements;
REVIEWED, the Attorney Retainer;
REVIEWED, the Account Summary Report;
REVIEWED, the CRC Report from the Board.
APPROVED, the requested retirement of capital credit accounts.
REVIEWED, the Federated Member Update regarding Open Lines.
WERE INFORMED, CRC rates are increasing.
APPROVED, CRC Rate Increase as presented.
HEARD, a report by Bob Pierson regarding SIPC.
HEARD, an update by Kevin Logan regarding AIEC.
DISCUSSED, upcoming Board training.
At 7:35 p.m. entered into Executive Session.
At 7:45 p.m. exited Executive Session and returned to the regular meeting.
REVIEWED, the 2024 proposed Budget including:
- SIPC Power Cost;
- Capital Credits;
- Advertising and Donations;
- Capital Items;
- 2024 Budget.
HEARD and APPROVED, a financial report by Matt Conklin as to the following:
- Monthly Reconciliation;
- SIPC Power Delivered in September 2023;
- September 2023 Cash Flow;
- Line Loss;
- September 2023 Form 7;
- September 2023 Balance Sheet.
HEARD, the Manager’s Report on Safety.
REVIEWED, the Safety Report for the month of September.
REVIEWED, the Monday morning Safety meeting.
HEARD, the Manager’s Report on Cybersecurity.
WERE UPDATED, on the Rapid 7 cost analysis.
HEARD and APPROVED, the Manager’s Report by Matt Conklin on the following topics:
- CFPC Certificate;
- Clay County CEO Program;
- Director Per Diem;
- Quorum Survey Results;
- Operations Report;
- Communications Report;
- Upcoming meetings.
WERE INFORMED, Matt received his CFPC Certificate.
DISCUSSED, the Clay County CEO Program.
APPROVED, donating $1,000 to the CEO Program.
DISCUSSED, director per diem.
REVIEWED and DISCUSSED, Quorum survey for Annual Meeting.
REVIEWED, the Operations Report.
REVIEWED, the Communications Report. 10827-003
DISCUSSED, changing the November until February board meeting time.
APPROVED, changing the November until February board meeting time to 3:30 p.m. This measure was passed 4-3.
APPROVED, moving the December meeting to Dec. 19 for the holiday and moving the January meeting to Jan. 29 for the year-end closeout.
WERE REMINDED, of upcoming meetings on Nov. 27, 2023, Dec. 19, 2023, Jan. 29, 2024, and Feb. 26, 2024, at 3:30 p.m., and the Safety Committee Meeting will be Dec. 5.
REVIEWED, thank you notes.
There being no further business to come before the Board, said meeting was declared adjourned at 9:13 p.m.