The regular meeting of the Board of Trustees of Clay Electric Co-operative, Inc. (CECI) was held at the Clay Electric Co-operative Headquarters, Flora, Ill., beginning at 7 p.m. on Monday, Sept. 22, 2025.
Trustees present were Bob Pierson, Neil Gould, Bill Croy, Kevin Logan, Frank Herman, Frank Czyzewski, Richard Rudolphi, Evan Smith and Josh Schnepper. Also present were Matt Conklin, CEO, and Attorney for the Board Tyra Cycholl. The meeting was opened by Bob Pierson, who presided, and Neil Gould acted as secretary thereof.
The invocation was given by Neil Gould, and was followed by the Pledge of Allegiance.
The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:
APPROVED, the Suggested Agenda.
HEARD, the Manager’s Report on Safety including:
- The Monthly Safety Report;
- The Quarterly Safety Committee meeting;
- Monday Morning Safety meeting held Sept. 16, 2025.
APPROVED, the Consent Agenda including the following:
- APPROVED, the prior meeting minutes;
- APPROVED, (a) to admit to membership those applicants connected for service since the last such review by the board, and (b) cancel those former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service.
REVIEWED, the Consent Agenda including the following:
- REVIEWED, the Work Orders;
- REVIEWED, the Disbursements;
- REVIEWED, the Credit Card Statements;
- REVIEWED, the Attorney Retainer;
- REVIEWED, the Account Summary Report;
- REVIEWED, CFC Report/From the Board.
APPROVED, a resolution for a REDLG Loan to Clay City Fire Department.
At 7:15 p.m. approved entering into Executive Session. At 7:35 p.m. approved exiting Executive Session.
APPROVED, a resolution regarding executive compensation.
REVIEWED and APPROVED, policy revision to 500-1, 500-2, 500-4, 600-1, 600-2 and 600-3.
UPDATED, on CRC member issues and Patronage Capital Credit payment.
UPDATED, on NRECA issues.
HEARD, a report by Bob Pierson regarding SIPC.
DISCUSSED, upcoming Board Training and Events including:
- NRECA BLC 947.1
- NRECA BLC 950
HEARD and APPROVED, a financial report by Matt Conklin as to the following:
- Monthly Reconciliation;
- SIPC Power Delivered in August 2025;
- August 2025 Cash Flow;
- Line Loss;
- August 2025 Form 7;
- August 2025 Balance Sheet.
REVIEWED, the Cybersecurity Report.
HEARD and APPROVED, the Manager’s Report by Matt Conklin on the following topics:
- REDLG Loan Discussion;
- New Lineman applications;
- Non-Union insurance discussion;
- Illinois Treasurer ICash update;
- Replacement Digger Truck;
- Auditor Engagement;
- Operations Report;
- Communications Report;
- Upcoming meetings.
DISCUSSED, REDLG Loan with Clay City Fire Department.
DISCUSSED, New Lineman applications.
DISCUSSED, Non-Union insurance.
DISCUSSED, Illinois Treasurer ICash recoupment.
WERE INFORMED, of an increase in the Replacement Digger Truck.
APPROVED, increasing the budget to pay for the Replacement Digger Truck.
DISCUSSED, Auditor Engagement, were satisfied with LWG.
REVIEWED, the Operations Report.
REVIEWED, the Communications Report.
WERE REMINDED, of upcoming meetings on Sept. 22, 2025, at 7 p.m., Nov. 24, 2025, at 3:30 p.m., Dec. 17, 2025, at 3:30 p.m. with the Christmas Party to follow, and Jan. 26, 2026, at 3:30 p.m.
REVIEWED, a thank you card from the Gill Family.
There being no further business to come before the Board, said meeting was declared adjourned at 8:43 p.m.