The regular meeting of the Board of Trustees of Clay Electric Co-operative Inc. (CECI) was held at the Clay Electric Co-operative Headquarters, Flora, Ill., beginning at 6:58 p.m. on Monday, Sept. 25, 2023.

Trustees present were Bob Pierson, Neil Gould, Bill Croy, Kevin Logan, Richard Rudolphi, Frank Herman, Frank Czyzewski, Evan Smith and Josh Schnepper. Also present were Matt Conklin, CEO, and Attorney for the Board Tyra Cycholl. The meeting was opened by Bob Pierson, who presided, and Neil Gould acted as secretary thereof.

The invocation was given by Bob Pierson and was followed by the Pledge of Allegiance.

The following proceedings were had [all action being first duly moved and seconded, and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]:

APPROVED, the Suggested Agenda.

APPROVED, the Consent Agenda including the following:

• APPROVED, the prior meeting minutes;
• APPROVED, the organizational meeting minutes;
• APPROVED, (a) to admit to membership those applicants connected for service since the last such review by the board, and (b) cancel those former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service;

REVIEWED, the Consent Agenda including the following:

• REVIEWED, the Work Orders;
• REVIEWED, the Disbursements;
• REVIEWED, the Credit Card Statements;
• REVIEWED, the Attorney Retainer;
• REVIEWED, the Account Summary Report.
• REVIEWED, the Federated Report from the Board.

APPROVED, Form 990.

APPROVED, the retirement of capital credits.

APPROVED, a Purchase Power Agreement of a member.

WERE INFORMED of CFC Patronage Capital Credit.

REVIEWED, the Federated Member Updates.

WERE INFORMED, NRECA dues are increasing.

HEARD, a report by Bob Pierson regarding SIPC Financials.

DISCUSSED, Director Per Diem.

HEARD, an update by Kevin Logan and Matt Conklin regarding AIEC.

DISCUSSED, upcoming Board training.

At 7:40 p.m., entered into Executive Session. 

At 7:53 p.m., exited Executive Session and returned to the regular meeting.

HEARD and APPROVED, a financial report by Matt Conklin as to the following:

• Monthly Reconciliation;
• SIPC Power Delivered in August 023;
• August 2023 Cash Flow;
• Line Loss;
• August 2023 Form 7;
• August 2023 Balance Sheet;

HEARD, the Manager’s Report on Safety.

REVIEWED, the Safety Report for the month of August.

REVIEWED, the Monday morning Safety meeting.

DISCUSSED, the Safety Committee Meeting.

HEARD, the Manager’s Report on Cybersecurity.

HEARD and APPROVED, the Manager’s Report by Matt Conklin on the following topics:

• UUS Patronage Capital Credit Check;
• Baseball Field Lights;
• Purple Wave Auction;
• SIPC Rate Analysis;
• Quorum Survey Results;
• Security Light Rate;
• Operations Report;
• Communications Report;
• Upcoming meetings.

WERE INFORMED, we received the UUS Patronage Capital Credit Check.

DISCUSSED, installing lights for the school at the baseball field.

APPROVED, installing lights for the school at the baseball field. This measure was passed 8-1 with Richard Rudolphi voting no.

REVIEWED, the Purple Wave Auction for selling surplus equipment.

APPROVED, using Purple Wave Auction for the surplus bucket truck.

DISCUSSED, SIPC Rate Analysis.

REVIEWED and DISCUSSED, Quorum survey for Annual Meeting.

DISCUSSED, Security Light rates.

REVIEWED, the Operations Report.

REVIEWED, the Communications Report.

WERE REMINDED, of upcoming meetings on Oct. 23, 2023 at 7 p.m. and Nov. 27, 2023, Dec. 19, 2023, and January 22, 2024, at 5 p.m.

There being no further business to come before the Board, said meeting was declared adjourned at 9:28 p.m.