The regular meeting of the Board of Trustees of Clay Electric Cooperative Inc. (CECI) was held at the Clay Electric Cooperative Headquarters, Flora, Illinois beginning at 7 p.m. on Monday, Sept. 26, 2022.

Trustees present were Bob Pierson, Neil Gould, Bill Croy, Kevin Logan, Richard Rudolphi, Frank Herman, Frank Czyzewski, Josh Schnepper and Evan Smith. Also present were CEO Matt Conklin and Attorney for the Board Tyra Cycholl. The meeting was opened by Bob Pierson, who presided, and Neil Gould acted as secretary thereof.

The invocation was given by Matt Conklin and was followed by the Pledge of Allegiance.

The following proceedings were had [all action being first duly moved and seconded and all action taken being upon the unanimous vote of the Board or without dissenting vote of abstention unless otherwise stated]

APPROVED, the Suggested Agenda.

APPROVED, the Consent Agenda including the following:

• APPROVED, the prior meeting minutes;
• APPROVED, the 2022 Annual Meeting minutes;
• APPROVED, the 2021 Organizational Meeting minutes;
• APPROVED,(a) to admit to membership those applicants connected for service since the last such review by the board, and (b) cancel those former members shown on the Manager’s Report since the last such review by the Board, said members no longer taking service;

REVIEWED, the Consent Agenda including the following:

• REVIEWED, the Work Orders;
• REVIEWED, the Disbursements;
• REVIEWED, the Credit Card Statements;
• REVIEWED, the Attorney Retainer;
• REVIEWED, the Account Summary Report;
• REVIEWED, the Federated Report from the Board;
• REVIEWED, the CRC Report from the Board.

APPROVED, Form 990 for taxes as presented by London Witte Group.

APPROVED, the Oilbelt Rental Contract for the Annual Meeting for the next 5 years.

DISCUSSED, REDLG loan issues. A Motion was made to NOT approve new REDLG Loans for private individuals/companies.

APPROVED, a Tower Agreement with the City of Flora for an attachment.

DISCUSSED, a policy for sponsorship of Rural Development Loans for members. Tyra Cycholl to draft.

REVIEWED, CFC Certificate of Patronage.

REVIEWED, CRC Patronage Allocation.

REVIEWED, CRC Report.

REVIEWED, NRECA News.

REVIEWED, Transformer Infographic.

HEARD, a report by Frank Herman regarding SIPC Board Meeting.

DISCUSSED, the SIPC managers meeting.

HEARD, a report by Kevin Logan regarding AIEC and Region 5 meeting.

WERE UPDATED, on the Board Training.

HEARD and APPROVED, a financial report by Matt Conklin as to the following:

• Monthly Reconciliation;
• SIPC Power Delivered in August 2022;
• August 2022 Cash Flow;
• Line Loss;
• August 2022 Form 7;
• August 2022 Balance Sheet;

REVIEWED the Safety Report for the month of June.

REVIEWED, the Monday morning Safety meeting.

HEARD and APPROVED, the Manager’s report by Matt Conklin on the following topics.

• Xenia Substation;
• Contractor Update;
• 2023 Contractor Work;
• Operations Report;
• Communications Report;
• Upcoming meetings.

REVIEWED, the picture of the Xenia Substation.

HEARD an update on the Contractors progress in changing poles and installing new wire.

REVIEWED, the 2023 Contractor Work plan.

REVIEWED, the Operations Report.

REVIEWED, the Communications Report.

WERE REMINDED, of upcoming meetings on Oct. 24, 2022 at 7 p.m. and Nov. 28, 2022, Dec. 27, 2022, and Jan. 23, 2023 at 5 p.m.

REVIEWED, a thank you card from the Ava Hout, Diana and Greg Rutland, Kaylee Scarbrough and Kennedy Czyzewski.

ENTERED, into the Organizational Meeting at 9:10 p.m.

EXITED, the Organizational Meeting at 9:15 p.m.

There being no further business to come before the Board, said meeting was declared adjourned at 9:15 p.m.